Job Description

Payroll Administrator

American Specialty Health Incorporated (ASH) is seeking a Payroll Administrator to join our Finance department. The primary purpose of this position is to process and/or audit all payroll related disbursements and reporting while ensuring the integrity of data processed, complying with company policies and government regulations on a timely and accurate basis.

Hourly Salary Range: $23.15 to $29.00

Remote Worker Guidelines: This position will be trained remotely and must be able to work from home (WFH) in a designated work area with company-provided technology equipment. This WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network. The internet connection must have a consistent 50 down/10 up Mbps minimum internet speed. 100 down/20 up is recommended to support higher quality video meetings.

Responsibilities

• Execution of all payroll processing and payroll reporting. Coordinate workflow to ensure that all bi-weekly payroll timelines are met.
• Confirm payroll transactions processed within compliance of all federal, state, and local laws, as well as with company policies and procedures.
• Manage payroll email inbox, ensuring timely response to questions, concerns and data entry requests.
• Assist in the development, maintenance and implementation of automated payroll systems, including time and attendance systems.
• Assist in ensuring that the systems and processes correctly compute and record time, earnings, employee benefit, special deductions, mandated benefits, taxes, garnishments and other items that affect net pay and/or company liability.
• Review data entry by co-workers to ensure accuracy.
• Audit bi-weekly time & attendance hours for accuracy and balancing prior to payroll transmission, verifying hours worked, overtime rules, alternate work schedules, PTO, holidays, etc.
• Process accurate deduction and remittance of garnishments, child support, IRS levies and court orders.
• Compile payroll reports including bi-weekly, monthly, quarterly and yearly reporting requirements for Finance or other management requested reporting, researching and resolving exception items as needed.
• Assist in the preparation of periodic analyses of earnings, taxes, deductions, accruals, forecast and hours worked for management.
• Assist in preparing and reconciling year-end reporting.
• Work closely with the HR and Regulatory & Compliance departments to assist Payroll Leadership in developing integrated policies and procedures, providing timely and accurate periodic reports.
• Assist in developing documentation in compliance with SOx 404 system of internal controls.
• Reconcile/resolve payroll issues, concerns or questions internally and externally on a timely basis.
• Maintain professional means of communication with all employees.
• Assist in the creation and reconciliation of W-2's, Wage & Tax Registers and other year end activities.
• Assist in annual Worker's Comp audits from regulatory authorities and insurers.
• Provide training for new staff members while making sure deadlines are met for payroll and reporting.
• Ensure that PTO accruals and balances are kept up do date and accurate.
• Manage 401k contributions and reporting on a timely basis.
• Manage historical document retention and organization of documentation records filing.
• Keep Payroll Leadership abreast of all payroll related issues.

Qualifications

• Associate's Degree in Accounting or 3-4 years of commensurate experience. If equivalent experience, High School Diploma required.
• 2 years experience with computerized, multi-state payroll systems as well as multi-company processing required.
• Experience handling a complex payroll on a national scale for over 1,000 employees required.
• Advanced experience in HRIS and Time & Attendance software. UltiPro® and Kronos® preferred.
• Knowledge of federal, state and local employment requirements related to wage & hour, payroll tax, and multi-state payrolls including multi-state FLSA pay rules.
• Strong Microsoft Office skills, particularly Excel®, Word® and Outlook®.
• Ability to calculate figures and amounts such as wages, wage garnishments, interest, commissions, average rate of pay, percentages, deductions, final paychecks, PTO accruals & balances, etc.
• Strong analytical, quantitative, problem solving, and technical skills.
• Ability to train others on payroll systems, processes and reporting.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations, and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

• Primarily sedentary, able to sit for long periods of time.

Physical Requirements

• Ability to see, speak, and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within and around the facility or Work from Home (WFH) environment. Capable of using a telephone, computer keyboard, and mouse. Ability to lift up to 10 lbs.

Environmental Conditions

• Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender, race, color, religion, national origin, citizenship, ancestry, physical or mental disability, legally-protected medical condition, marital status, age, sexual orientation, genetic information, military or veteran status, political affiliation, or any other basis protected by applicable local, federal or state law.

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